If your business is the one from those 120 millions using Office 365, the chances would be more that you use Microsoft email for email. Many people look for office 365 for businesses as it provides businesses with secure email option.
You can access to Microsoft Outlook email from any location. You will be fond of its speed and immediacy. Still, there is a scope of making it more efficient. You can use its automatic email signature feature.
It will provide you additional contact information, a marketing slogan or a disclaimer or occasion warrants if standardized content is applied to the end of each email. In this post, we will discuss how to add or edit the official email signature in Outlook 365.
How to create a signature in Outlook Web?
If you using web version outlook, you will have option of using one signature per account. You can add signature on any new messages and messages you forward or reply to. Here are the complete steps how to add Signature in Outlook 365:
- Go to the Settings,
- Click on View all Outlook Settings,
- Now, under the mail settings, select Compose and Reply,
- In the Email Signature section, add your signature and use the available formatting option.
Here, select ‘Automatically include my signature on new messages I compose’ check box if you want your signature to appear automatically at the bottom of every new email message. In order to make sure the signature to appear on messages that you forward or reply to, select the check box that says ‘Automatically include my signature on messages I forward or reply’.
If you have created a signature but don’t want to add it to all outgoing messages automatically, you can add it later from the steps below:
- Choose ‘New message’ on the mailbox,
- Type your message and select ‘More options’,
- Finally, click on the Inset signature on the compose page.
How to create, change and Edit signatures in Outlook App?
In Outlook app, you can create multiple signatures and assign them to your different email accounts. Now, you can automatically include your signature when sending a new message or when forwarding or reply to an email. Here are the required steps:
- Create a New Email,
- Select Signature,
- In the drop down, select Signatures…
- Click on New buttons to add a new signature,
- Give your signature and now add it to the Edit Signature text area,
- If you want to apply the signature to your all emails, select the email account to use,
- You can set different signatures for new messages and replies,
- For this, go to the Edit Signature and select email E-mail account,
- Click Ok when you finish editing your new signature.
If forget to set up the created signature a default one, you can add it later when you are writing an email message. For that, open New Email and go to the Signature toolbar. You will see your signature in the dropdown menu. Select the signature you want to apply to your email message.
You can also change the email signature in Outlook App. For that, right-click on the signature in the email body, select another signature, click on signature on the toolbar and finally choose another signature form the drop down menu.
If you find the signature is right, but some of the information has changed, you can edit your signature. To edit signature in Outbook 365, follow the below steps:
- Right-click on your current signature,
- Select Signatures…
- Now, make changes to your signatures in the Signatures and Stationary pop-up window.
Conclusion
That’s all! We are now rounding off this article. Hope so, we have provided you the complete guide how to add or edit signature in Outlook 365. Please, comment down below and share your review about the article how fruitful it is for you.
