In our previous blog we have discussed about “Microsoft Outlook Error 0x80042109”. In this particle tutorial we will discuss about another frequently reported Outlook error namely “Outlook Error Code 0x8004210A”. The full error message reads as:
“The operation timed out waiting for a response from the receiving (POP) server.”
This error can occur in a number of scenarios, like during the initial setup of an email account, while receiving emails or while configuring the server settings. In most of the cases, it appears when the users try to connect to a POP server to download their emails or send messages through the SMTP server.
As per the error message, it’s clear that the designated time for sending and receiving messages have been expired. It’s pertinent to mention Outlook timeout settings play a crucial role as it regulates he designated time frame for concluding email send-receive operations. And when an email including its attachments cannot be sent or received within the stated duration, the users encounters the above mention error.
And if we talk about the reasons, there could be number of reasons, some of the prominent factors are as follows:
#. Outdated Outlook Version
Outdated Version of Outlook and lead to compatibility issues and errors, so ensure to use updated Outlook version.
#.Slow or Unstable Internet Connection
If the internet connection is slow or unstable it may lead to the current error.
#. Insufficient System Resources
If your PC is running low on system resources like RAM or CPU, it may trigger error 0x8004210A.
#. Incorrect Email Server Settings
One of the prominent reasons for facing this error is email server settings are not configured appropriately.
#. Server Issues
Sever issues is also a prominent reasons for getting the current error.
#. Large Email Attachments
If your incoming emails on the server contain large attachments, it may cause such errors.
#. Interference of Security Software
Oftentimes Antivirus or Firewall can interfere with the email sending or receiving process by blocking the connection y the email server.
#. Corrupted Outlook Version
Corrupted Outlook profile can also causes this annoying error.
#. Inappropriate System date and time Settings
If your system’s date and time settings are incorrect, it may lead to the above mention error.
Now let’s have a look on the solutions to get past the error.
Try these Solutions for Resolving Outlook Error Code 0x8004210A
Method 1: Check your Internet Connection
Make sure you have a stable internet connection. If you don’t have a reliable internet connection, you are most likely to face the above mention error.
Method 2: Extend Server Timeout Limit
In this method you are suggested to extend server timeout limit, to do so follow the below mention guidelines:
Step 1: Close Outlook > On the Windows Start Menu, type “Control Panel” and select Control Panel
Step 2: In the Control Panel, locate and open the Mail icon under User Accounts
Step 3: On the “Mail Setup Outlook” window, click E-mail Accounts
Step 4: Choose the account you want to fix and click Change > then click More Settings
Step 5: Navigate to the Advance tab and gradually raise the server timeout value until the issue is resolved
Method 3: Update Outlook to the latest version
Updating Outlook to the latest version is also an effective way to resolve the above mention error. To do so follow the below mention guidelines:
Step 1: Open Outlook and click on File > Office Account > Update Options > Click on Update Now and follow the prompts to install any available updates.
Method 4: Turn Off Antivirus and Firewall temporarily
Disabling Antivirus and Firewall temporarily may help you in resolving the error. In order to get started with the method, use the following:
Step 1: Temporarily turn off your Antivirus software and firewall
Step 2: Restart Outlook and see if the error solved or not > if the issue is resolved, adjust your security software settings to allow Microsoft Outlook to function properly.
Method 5: Correct System Date and Time Settings
In this method we suggest you to correct System Date and Time Settings, to do so follow the below mention guidelines:
Step 1: Right-click on the System Clock in the Taskbar and click Adjust date/time
Step 2: Make sure that the correct date, time and time zone settings are set > Finally Restart Outlook and see if the error resolved or not
Method 6: Verify Email Server Settings
Several users have claimed that verifying email server settings resolved their issue, so we suggest you to do the same.
Here’s how:
Step 1: Open Outlook and go to File > Account Settings > Account Settings.
Step 2: select your Email Account and click Change
Step 3: Then double-check your incoming server settings (POP), including the server address, port number and security settings. Refer to your email service provider’s documentation for the correct configuration.
Method 7: Remove suspicious emails stuck in the Inbox
Sometimes the corrupted emails in the inbox on the server results in the above mention error. To proceed with this method, use the following:
Step 1: Check your Inbox using a web browser-based email client or with the help of your Internet Service Provider.
Step 2: If you have any suspicious email messages, delete them
Method 8: Create a New Outlook Profile
Several users have claimed that launching Outlook with new profile may resolve this error, in order to get started with the method, use the following:
Step 1: Close Outlook > Open Windows Control Panel and click on Mail
Step 2: Click Show Profiles and then Add
Step 3: Enter a new profile name and follow the prompts to set up your email account.
Once the new profile is set up, launch Outlook with the new profile and see if the issue resolved or not.
Method 9: Repair Entire Outlook Suite
Repairing the whole Outlook Suite may resolve the above mention error, to do so use the following steps:
Step 1: Open “Control Panel” > Navigate to the “Uninstall Programs” option
Step 2: Select the MS Suite and click on “Change”
Step 3: A pop-up box will appear > Select “Repair” and click on “Continue”
Method 10: Optimize System Resources
If none of the above mentioned methods works for you we suggest you to optimize your System Resources. To do so follow the below mention guidelines:
Step 1: Close any unwanted applications and processes running on your PC > then consider upgrading your system hardware such as adding more RAM or upgrading your CPU to enhance the system’s performance.
Bottom Line!
That’s all folks! Outlook Error Code 0x8004210A, Undoubtedly Outlook is one of the reliable email service providers but sometimes it fails to work as intended and the above mention error is one of them. But thankfully, it is solvable and we have tried our best to provide all the possible methods to deal with the error. We assume you liked this article. Thanks for Reading.
